Role Description

Technical > Help Desk Supervisor

Salary National Average

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52710.0000 67630.0000 91640.0000

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Short Description:

The Help Desk Supervisor’s role is to oversee the entire Help Desk staff and ensure that end users are receiving the appropriate assistance. This includes the responsibility of managing all procedures related to the identification, prioritization, and resolution of end user help requests, including the monitoring, tracking, and coordination of Help Desk functions. The Help Desk Supervisor will also contribute to problem resolution by giving in-person, hands-on support to end users at the desktop level.

Duties / Responsibilities:

  • Establish and enforce Help Desk service level agreements in consultation with end users to establish problem resolution expectations and timeframes. 
  • Analyze performance of Help Desk activities and documented resolutions, identify problem areas, and devise and deliver solutions to enhance quality of service and to prevent future problems. 
  • Acquisition & Deployment 
  • Collaborate with other departments to identify and/or procure Help Desk software for internal staff and external clients. 
  • Conduct research on emerging products, services, protocols, and standards in support of help desk technology procurement and development efforts. 
  • Liaise with vendors for the procurement of new systems technologies, oversee installation, and resolve adaptation issues. Operational Management 
  • Manage the processing of incoming calls to the Help Desk via both telephone and e-mail to ensure courteous, timely, and effective resolution of end user issues. 
  • Design and enforce request handling and escalation policies and procedures. 
  • Coordinate and/or perform hands-on fixes at the desktop level, including installing and upgrading software, installing hardware, implementing file backups, and configuring systems and applications. 
  • Monitor and test fixes to ensure problems have been adequately resolved. 
  • Access software updates, drivers, knowledge bases, and frequently asked questions resources on the Internet to aid in problem resolution. 
  • Track and analyze trends in Help Desk requests and generate statistical reports. 
  • Assess need for any system reconfigurations (minor or significant) based on request trends and make recommendations. 
  • Identify, recommend, develop, and implement end user training programs to increase computer literacy and self-sufficiency. 
  • Oversee development and dissemination of help sheets, usage guides, and FAQ lists for end users. 
  • Oversee the development, implementation, and administration of help desk staff training procedures and policies. 

Skills / Requirements / Qualifications

  • Education: Associates degree with 2 years of experience, or 4 years of experience in related field
  • Experience: Demonstrated progressive experience in the supervision of a technical support team. 
  • Management Skills: Proven track record of developing and providing Service Level Agreements and Help Desk deliverables. Solid relationship management and performance management skills. 
  • Motivation Skills: Ability to motivate and direct staff members and subordinates. 
  • Organization Knowledge: Strong understanding of the organization’s goals and objectives. 
  • Communication: Exceptional written and oral communication skills. Ability to present ideas in user-friendly language to non-technical staff and end users. 
  • Interpersonal Skills: Exceptional interpersonal skills, with a focus on listening and questioning skills. 
  • Documentation Skills: Strong documentation skills. 
  • Research Skills: Ability to conduct research into a wide range of computing issues as required. 
  • Comprehension: Ability to absorb and retain information quickly.
  • Attention to Detail: Keen attention to detail with the ability to effectively prioritize and execute tasks in a high-pressure environment. 
  • Problem-Solving: Proven analytical and problem-solving abilities. 
  • Customer Service: Exceptional customer service orientation. 
  • Team-Oriented: Experience working in a team-oriented, collaborative environment. 

Job Zones

  • Title: Job Zone Three: Medium Preparation Needed
  • Education: Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
  • Related Experience: Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
  • Job Training: Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
  • Job Zone Examples: These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include hydroelectric production managers, travel guides, electricians, agricultural technicians, barbers, court reporters, and medical assistants.
  • Specific Vocational Preparation in years: (6.0 to < 7.0)

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